During recruitment of new employees in an organization, job analysis is an important step to carry out in order to determine the qualified and nonqualified potential employees. Since job analysis is an important step, first we need to know what job analysis is;
What Is Job Analysis?
Basically, job analysis is the thorough examination of the job to determine its requirement. The following are the elements that need to be examined in order to find a suitable employee, with suitable qualifications to complete the task;
The task to be performed need to be properly determined, the conditions under which the task is to be performed and the requirement that is the achievements and the personal potentials.
Objectives Of Job Analysis
The main objectives why thorough examination need to be done include;
For the job to be done efficiently, methods and proper ways of carrying out the task need to, be examined.
The reason for analyzing the job conditions is to enhance the employee satisfaction.
The organization also needs to find out the proper ways of training the employees in order to fit into the job specified.
The organization needs to find out the proper standards that the job should meet.
The most important objective for recruitment process is to match the job specification with the employee’s qualifications to make an informed selection.
How To Do Job Analysis
For a successful job analysis, one should follow stepwise method. The step by step method will enable the organization to come up with a comprehensive report about the job requirements. The following are the step that an analyst should consider taking to ensure that the scope’s work is covered;
1. Information Need To Be Collected First
The information that needs to be collected is that concerning the work activities, the human behaviors, the tools and equipment, the standards of performance, the overall job context, basic human requirements and organizational work distribution.
The information about work activities consists of how the employees will do each activity in the organization, for example cleaning. The human behaviors need to be collected, for instance, the communication skills and decision making. The tools that are needed to accomplish the job include, the services to be offered and the knowledge required. The performance standards are simply the levels that the employees should meet in terms of quality and quantity of the job.
The job context simply means the organization of the job in terms of working conditions and possible the required work schedule. For the recruitment of the employees the organization needs to determine the human requirements that suit the job, these include skills, knowledge, experience and personal attributes such as personality. The information concerning the organizational distribution of work need to be examined and information collected to help in making proper job allocation.
2. Make a Job Description Form
The information gathered will help you to come up with a proper job description form. The form is a very useful tool to be used during recruitment. The potential employee’s qualifications are compared against the job description form to conclude whether they are fit for the job. The interviewing panel needs to be properly informed of the job specifications in order to be able to select the most qualified employee. The employee, on the other hand, needs to have researched on the job specifications in order to provide an essential qualification that will make him or her be potentially selected to perform the job.
Importance Of Doing Job Analysis
Job analysis enables the organization to make the best candidate to perform the job. It also eases the recruitment process, since the information gathered are relevant to the job. It enables the organization to set proper working conditions for the incoming employee to provide a conducive working environment and thus the success of the job. Job analysis is also important for the organization to achieve the best performance and be able to meet the overall goals of the organization.
Conclusion
In conclusion, job analysis is the most important step to consider during employee recruitment. The organizations need to consider taking a step of analyzing the job first before making the decision of recruitment. Job analysis is very important and needs to be taken seriously. Every organization needs to achieve their set goals. The goals will only be achieved if the organization is equipped with the right kind of workforce. The employees in an organization are the greatest determinants of whether the goals and objectives will be met or not. Employees too need to consider finding out their appropriate working conditions that the organization needs to provide to them for a smooth running of the task.