Job Description

Job Purpose : Supply of product and services essential for company’s operations. Strategizing
to find the most cost effective deals and suppliers. To discover the best ways to minimize
procurement expenses so that the company can invest in its growth and people.
Key Responsibilities :
? Assist the operations team with all types of production related procurements and
outsourcing services.
? Monitor business trends and product availability to find cost effective solutions for the
company without compromising the quality & delivery times.
? Receiving and reviewing purchase requests in the form of job bags or e-mails and
checking for complete information and specifications of the materials.
? Receiving the BOQ from the estimation department along with stores and checking on
the product specifications, costing and availability in stores. Ensure with the estimation
team the budget v/s actual cost.
? Floating enquiries and obtaining favorable quotations from different vendors (min of 3
quotes).
? Negotiate rates of materials, services etc. keeping in mind the quality delivery timelines
and company’s integrity, and prior to finalization of the orders.
? Establishing and finalizing credit facilities with vendors.
? Raise LPO and ensure that its vetted by the finance department
? Monitor and follow up delivery of finalized offers.
? Along with stores check the quality of received material before accepting the same.
? Submit all documents like invoice, DO etc. to accounts for payment purpose.
? Coordinate with Accounts for release of cash for cash purchases.
? Evaluate vendors on a 3 months basis and submit a vendor evaluation report to the line
manager/operations Manager/management.
? Identify and research potential new suppliers and increase the supplier database.
? Research new product/alternative materials and services to meet the company’s goals.
? Monthly assess the total cost of company purchases.
? Observe levels of demand for materials to meet daily/weekly/monthly production
needs.
? Constantly check on stock levels with stores and place orders as necessary.
? Invite RFQ/tenders for most commonly used items in production.
? Monitor store reports and highlight discrepancies if any to the management.
? Be part of the team for monthly stock checking with finance & storekeeper.
? Manage and monitor the Purchasing officer, storekeeper and Procurement Driver and
motivate them to achieve the company's objective. Provide training for them as
required.
? Identify potential suppliers, visit existing suppliers, build and maintain good
relationships.
? Review the current outsource suppliers and source for new ones.
? Manage the outsource supplier process flow from floating enquiries, receipt of
quotations, LPOs, invoice, payable etc. to ensure accuracy in documentation and timely
payment to the vendors
? Keep detailed records of procurement activities by maintaining and updating the
procurement tracker on a daily basis and be a primary source for reliable and accurate
information.
? Submitting weekly procurement reports to the line manager/Operations
Manager/Management.
? Identify wastage & deadstock with proper store supervision and find ways to mitigate
the same.
? Assist in managing the storage of raw materials with the storekeeper.
? Attend all meetings as required.
? Ensure cooperation within the team.
? Ensure interdepartmental cooperation by proactively identifying problems and finding
solutions for the same in coordination with your line manager/operations
manager/management.
? Ensure a smooth process between production and stores.
? Adhering to company’s policies & procedures, rules and regulations.
? Carrying out any additional task as and when assigned by the line
manager/management.
Note :- Prefer Saudi Return candidates
Min Qualification/ Skill Sets :
? Graduate in any discipline.
? Supply chain certificates would be an advantage.
? 5+ yrs of experience in procurement of material, services within an advertising
industry/production house.
? Excellent knowledge of materials and suppliers.
? Excellent negotiation skills.
? Excellent communication and interpersonal skills.
? KSA D/L will be an advantage.
Terms :
? Employment Contract - 2 years
? Working hours - 10 hours (1 hour lunch break), Friday holiday
? Accommodation, transportation and Medical insurance - Will be provided by the client
? Food - Will be managed by candidates
? Leave benefits - 21 days leave per year as per SAUDI law (Leave salary will be paid
upon return of annual leave)
? Iqama - Provided by sponsor
? Joining Ticket - One way joining ticket up to SAR 800
CFC = 500 + Medical + Visa stamping cost extra

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Skills

Procurement ,

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Qualifications

• Any Degree